Filing Systems
Filing systems are a part of everyday existence, and no matter how advanced computer technology becomes, it seems that we will never do away with organizing and keeping track of papers. So inevitably, most of us are faced with finding some sort of filing system that feels right for us.
Having been a professional organizer, having had a home office, and having been an office assistant on numerous occasions, I have had many hands on hours to research the most important aspects in all good filing systems.
First off, rule number one: never file what you will never need. Rule number one means for you to shred, toss, or recycle as much as you possible can. I cannot tell you how many people I have worked for who are saving papers that they will never ever need or never ever want to look at. They are wasting valuable time moving papers that can be eliminated.
For instance, any tax papers older than 7 years will never be needed, and often you can let them go if they are even much more recent. It is suggested you ask an accountant if you are unsure, but you might be surprised how many papers, this can potentially eliminate. Moreover, I highly doubt that your old tax papers are all you can let go of. If you look carefully, you will see many things you no longer need. Are you holding on to old addresses? Old telephone statements? Old catalogs?
Ask yourself if you need all this stuff. Many records are also kept in other computer systems. So before you file something, ponder how accessible it might be if you needed to call of write a company to get it. IN any case, rule number one is extremely important.
Rule number two: Begin to incorporate filing into all your activities. Do not let it pile up. Let it become part of the flow of your job or home office activities. Do it in the moment. Do it now.
Rule (suggestion) number three: experiment with varying filing systems. You are not locked into one system. You may start out with a small filing cabinet and build up; or you may start out with a large fling system and pair down. Keep in mind that all the best filing systems are always in flux.
Rule number four: Keep a small active filing system and a larger dormant filing system. In other words, keep rarely used papers in one spot and keep frequently used papers in a smaller mmore accesible system.
If you follow thse foru rules your own filing systems will flow much more smoothly. Go to an office depot and explore. Find your own fling rhythm, keep everything alphabetized, and you will be much more organized and on o top of things.
Filing Systems related articles:
Financial Aid For School
My fellow graduate student used to say that 50% of getting a college education is being able to jump through the hoops. One of those hoops—that often seems as if it a circus hoop on fire—is the hoop of financial aid for school. But after we graduated an... Find A Person
The Internet is unquestionably one of the most powerful tools that we have at our disposal these days. Although the Internet can be used for a variety of tasks, one of the most common reasons for getting online is to gather information about different su... First Aid Kits
Back when I was a kid, my father always kept first aid kits in the house and in the car. As I grew older I gradually realized why this was prudent. At age seven when I burnt my thumb on a cigarette lighter, I was relieved when he fixed it up. Then at the ... First Time Loans
For many young couples purchasing their first home is a dream come true. As they tour the house they envision how their furniture will look, what colors to paint the walls and which bedroom will be perfect for their future children.
One thing tha... Flat Screen Tv
When you hear the words, flat screen TV, three more little words come to mind; I want one. If this is not true for you then I would suspect that three other words popped into your head, which are, I've got one. It's basically inevitable. We all want the l...
more Pocket Links articles:
Newspaper Advertising Costs
Newspaper advertising costs have obviously, like everything else, ranged, changed, and cycled from high to affordable to absurd again. And with the latest realities for paper news the commensurate newspaper advertising costs might seem daunting: newspap... Baby Hands
Nothing warms your heart like the vision of baby hands and feet. These features are icons of innocence and purity found only in an infant. One of the things parents miss most about their little bundles of joy is the tiny baby hands. They are strongly tied... Online Money Making
Many of us have a dream that our morning commute consists of traveling from the coffee pot to the computer. Working from home is the ideal for those of us who hate getting up in the morning. Some people function much better in the afternoon evening. Morni... Natural Acne Treatments
Acne is a growing concern to many teenagers that have to deal with teasing and confrontations at school. They tend to worry what people will think of them if they have acne, and they want to know how to get rid of it.
There are many different ty... Africa Vacation
Africa is called the “Dark Continent” for its supposed mystery, but there is nothing mysterious about a destination site like this. You should definitely consider an Africa vacation.
Africa is probably the most diverse continent on the planet a... |